Prepare Confidently for the PRINCE2 Practitioner Exam with Practice Questions

Question #1

DRAG DROP (Drag and Drop is not supported)INITIATING A PROJECTHere are three statements that were considered by the project management team during the „initiating a project‟ process. As part of which activity (A-F) should they FIRST be considered?Choose only one activity for each statement. Each activity can be used once, more than once, or not at all.Select and Place:

A. ee Explanation section for answer

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Correct Answer: A

Question #2

While deciding on how the work of the project should be approached the following were considered. Which statement is appropriate for inclusion in the project approach heading in the Project Brief?

A. he Project Manager will involve the selected service provider in the creation of the Stage Plan for stage 4

B. ew up-to-date software will be obtained to produce the graphical sections of the Project and Stage Plans

C. he detailed designs (future process, systems, operating and organization models) will be based on the existing high-level designs

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Correct Answer: C

Question #3

While preparing the Quality Management Strategy, the Project Manager noticed that the corporate quality management system does not specifically cover project management.Which option provides an appropriate way for the Project Manager proceed?

A. ecord the development of a corporate quality management system for project management as a prerequisite of the Project Plan

B. roceed with the project without a Quality Management Strategy and adopt the selected service provider's standards in stage 4

C. eek relevant organizational standards, then facilitate a workshop to discuss the Quality Management Strategy with Project Assurance

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Correct Answer: C

Question #4

While deciding on how the work of the project should be approached the following were considered. Which statement is appropriate for inclusion in the project approach heading in the Project Brief?

A. he Project Manager will involve the selected service provider in the creation of the Stage Plan for stage 4

B. ew up-to-date software will be obtained to produce the graphical sections of the Project and Stage Plans

C. he detailed designs (future process, systems, operating and organization models) will be based on the existing high-level designs

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Correct Answer: C

Question #5

CLOSING A PROJECTBenefits relating to income and business reputation after the project has closed cannot be shown at project closure. Which statement describes how the „closing a project‟ process makes provision for this?

A. s part of the „prepare planned closure‟ activity

B. s part of the „prepare planned closure‟ activity

C. s part of the „hand over products‟ activity, the benefits management approach will be updated to include future activities for benefit measurement

D. s part of the „hand over products‟ activity, the „finalized materials‟ will be passed to the operational business environments

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Correct Answer: D

Question #6

This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.Which statement applies to the Tools and techniques section?

A. elete entry 3 because the activities required to create the products should be documented in the relevant plan(s)

B. ove entry 4 to Reporting because this describes a report on the performance of the Communication procedures used

C. elete entry 5 because the customers are not within the scope of this project

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Correct Answer: B

Question #7

What products will be impacted by this change?

A. ll of the project's products created so far

B. nly those products created in the first three weeks of stage 3

C. ll of the project's products which relate to or include services provided by the Facilities Division

D. o products would need to be changed but some will need to be removed from the project

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Correct Answer: D

Question #8

The executive has asked the project manager to plan for the 'e-learning course' to be used as soon as it is accredited. The aim is to start selling the 'e-learning course' while the remainder of the outputs relating to classroom-based delivery are finished. The sales of the 'e-learning course' will be entered into the business case.Why is the executive's decision to deliver the benefits early appropriate for managing the business case?

A. es, because the justification for the project should be recalculated based on the revised project budget

B. es, because the project manager determines which costs need to be updated at the end of each stage

C. o, because the use of the change budget means that the project budget does not need to be increased

D. o, because changes to operational costs post-project should have been included in the business case

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Correct Answer: C

Question #9

A quality review of the „marketing materials‟ has started. The team manager for the „marketing materials‟ has been unhappy with the team’s workload throughout the project and refuses to attend the review meeting to present the material. The team manager suggests that a new marketing team member make the presentation. However, the chair decides to represent the marketing team and makes a list of actions to resolve later. Is this an appropriate approach to the quality review, and why?

A. es, because the role of presenter should not be performed by a junior member of the team

B. es, because the roles of chair, presenter and administrator may be combined

C. o, because the role of presenter should be performed by the team manager

D. o, because the chair should be independent from the product being reviewed

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Correct Answer: D

Question #10

Which product should show that the photos could be used for other promotional material for the company?

A. enefits Review Plan

B. essons Log

C. xception Report

D. nd Project Report

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Correct Answer: D

Question #11

Which management product do the Project Board use to decide whether to authorize initiation?

A. roject Brief

B. usiness Case

C. roject Initiation Documentation

D. roject Product Description

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Correct Answer: A

Question #12

The development of the “e-learning course” will be outsourced to an external supplier and their key members will join the project management team. The supplier wants to keep their work processes confidential and not share these with ABC Company.ABC Company has agreed.Who should approve the external supplier’s team plan?

A. enior supplier

B. roject manager

C. upplier assurance

D. orporate, programme management or customer

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Correct Answer: D

Question #13

If the Project Board are too busy to authorize all change requests themselves they can appoint?

A. Change Authority

B. Change Board

C. Change Committee

D. Change Budget

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Correct Answer: C

Question #14

During stage 2, if the Project Manager decides to recommend that the Project Plan is revised to finish three weeks later, which statement is correct?

A. he tolerances stated in the Project Plan CANNOT be changed

B. he Executive needs to seek formal approval from corporate management to implement this change

C. he current project must close prematurely and be restarted with a new Project Plan, a new Business Case and new Risk Register

D. he revision of the Project Plan would have to wait until the end stage assessment of stage 2

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Correct Answer: B

Question #15

HOTSPOT (Drag and Drop is not supported)The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.Column 1 contains a number of risk responses identified by the Project Manager follow

A. ee Explanation section for answer

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Correct Answer: A

Question #16

Which product should show that without the calendar the company is going to experience difficulties recovering its decline in orders, and alternative solutions are required if the company is going to recover its position?

A. enefits Review Plan

B. xception Report

C. nd Project Report

D. isk Register

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Correct Answer: C

Question #17

While preparing the Configuration Management Strategy, the Project Manager considered the options for change control. He decided to recommend a change budget of £250k, but was undecided on the Change Authority to recommend. Which option is an appropriate Change Authority for the Outsourcing project?

A. he selected service provider to approve and implement all changes

B. enior User(s) and Project Assurance representatives, within the limits of the recommended change budget

C. he Director of Facilities and the Director of Information Technology to approve all changes

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Correct Answer: B

Question #18

During stage 1 the level of performance expected from the service provider was changed. After this change was agreed which of these products will require updating?

A. roject Brief because this is maintained throughout the project to reflect the customer's quality expectations

B. roject Product Description because this contains details of the expected performance of the project's products

C. uality Management Strategy because this is where all of the customer's quality expectations of the project's products should be documented

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Correct Answer: B

Question #19

In which strategy would the change control process be recorded?

A. uality Management Strategy

B. onfiguration Management Strategy

C. isk Management Strategy

D. ommunication Management Strategy

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Correct Answer: B

Question #20

Towards the end of stage 2, the stage 3 plan is being prepared. This includes the work required to promote the new courses to other training companies. In addition to the current ways of marketing the courses, the Sales Director wants to advertise in trade magazines. The likely costs involved and the opportunities it may bring have been identified.As part of the „update the project plan‟ activity, what should the project manager be responsible for?

A. reating time and cost tolerances for the delivery of the magazine advertisements

B. reating the product description, with detailed quality criteria, for the magazine advertisements

C. ecording the effect of implementing the magazine advertisements on the overall time and cost of the project

D. ecording changes to ABC Company risk appetite as a result of using the magazine advertisements

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Correct Answer: A

Question #21

This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.Which statement applies to the Introduction section?

A. o change to entry 1 because this shows the purpose and content of this document

B. mend entry 1 to read 'This document contains the controls and reporting to be established for the project management team'

C. mend entry 1 to read 'This document contains the means and frequency of communication between the project management team, the print company and other external parties

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Correct Answer: A

Question #22

Scenario -Additional Information -Product Description -

A. Delete entry 4 because external suppliers are responsible for applying any relevant standards to their work

B. Delete entry 5 because the lack of a change management procedure makes the MFH document standards unsuitable

C. Add 'All contracts must conform to current employment laws"

D. Add 'PRINCE2 change control procedures will be used to manage any changes to baselined products'

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Correct Answer: C

Question #23

Which of the following management products ARE updated as part of Managing a stage boundary?1. Business Case2. Benefits Review Plan3. Configuration Item Records4. Project Brief

A. ,2,3

B. ,3,4

C. ,2,4

D. ,3,4

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Correct Answer: A

Question #24

Who is responsible for reviewing the risk management practices to ensure they are in line with the project's risk management strategy?

A. roject Support

B. roject Manager

C. eam Manager

D. roject Assurance

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Correct Answer: D

Question #25

Scenario -Additional Information -Product Description -

A. No staff are to be left behind

B. Staff should be transferred as soon as possible

C. All legal requirements are adhered to for the transfer of staff

D. Retained staff should be of reasonable competence to maintain the SLA

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Correct Answer: C

Question #26

Scenario -Additional Information -Product Description -

A. Record an action to request that Project Assurance identify a proof-reader who can, within the next 2 days, complete the check for typographical errors

B. Ask the reviewers present at the meeting to conduct a proof-reading exercise and pass any comments to the author within 2 days

C. Contact Project Assurance to find appropriate resources to come into the review

D. No action required

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Correct Answer: A

Question #27

During Executing a Work package, specialist products are created and quality reviews are carried out - which management product captures the details of these reviews?

A. eam Plan

B. heckpoint Report

C. uality Register

D. onfiguration Item Record

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Correct Answer: C

Question #28

Which of the following activities could trigger the production of an exception plan?

A. eview Stage status

B. iving ad hoc direction

C. scalating a project issue

D. eport stage end

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Correct Answer: B

Question #29

The project’s change control approach states that PRINCE2‟s recommended issue and change control procedure will be used. The senior user has requested that a new set of marketing materials and marketing channels be introduced to support the launch of the training course. The senior user has suggested that this should be managed informally. Where should the project manager record the issue, and why?

A. n the daily log, because a change to a product at the default level can be handled informally

B. n the daily log, because the senior user has advised that this change should be informally

C. n the issue register, because this is a request for change requiring a change to a baseline

D. n the issue register, because issues should be recorded here first, before determining how to manage them

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Correct Answer: D

Question #30

If the Project Board are too busy to authorize all change requests themselves they can appoint?

A. Change Authority

B. Change Board

C. Change Committee

D. Change Budget

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Correct Answer: C

Question #31

ABC Company has decided to include the Health and Safety Training Project in a programme to support their strategy to deliver globally. The programme team has provided the detailed business justification and, as a result, the project board has decided that the business case will not need refining further during the „initiating a project‟ process.Is this an appropriate action for the project board, and why?

A. es, because the project board are able to use the business case provided by the programme

B. es, because when the project is part of a programme, the programme team provides the business case

C. o, because the programme team cannot constrain the project manager’s choices

D. o, because each project in the programme will need a revised business case

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Correct Answer: A

Question #32

Which of the following statements is FALSE regarding the Continued Business Justification?

A. he justification for the project must remain the same throughout the project

B. he justification for the project should remain vabd

C. he justification for the project may change

D. f the project is no longer justified it should be stopped

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Correct Answer: B

Question #33

HOTSPOT (Drag and Drop is not supported)At the end of stage 3, the service provider will be selected and the contract awarded. During stage 4, the Account Manager for the selected service provider will work with the Project Manager to complete the transition of the services to the selected service provider.Hot Area:

A. ee Explanation section for answer

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Correct Answer: A

Question #34

Which of the following statements best describes what a risk owner is?

A. est placed to keep an eye on the risk

B. arry out the response actions to a risk

C. esponsible for management, monitoring and control of all aspects of a risk

D. eports to the project manager regularly on the status of a risk

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Correct Answer: C

Question #35

Scenario -Extract from the Project Product Description (with errors)

A. Amend entry 21 to 'Appearance - 12 photos each showing different members of staff

B. Move entry 21 to Composition because the photos are part of the final product

C. Delete entry 22 because the development of the new company logo is not within the scope of the Calendar project

D. Move entry 23 to Derivation because the Data Protection Act already exists

E. Delete entry 24 because this is NOT a suitable acceptance criteria for this project

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Correct Answer: AC

Question #36

This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.Which statement applies to the Tools and techniques section?

A. elete entry 3 because the activities required to create the products should be documented in the relevant plan(s)

B. ove entry 4 to Reporting because this describes a report on the performance of the Communication procedures used

C. elete entry 5 because the customers are not within the scope of this project

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Correct Answer: B

Question #37

Scenario -Additional Information -Product Description -

A. Delete entry 1 because the project approach is defined in the Project Brief

B. Delete entry 2 because this is the Project Manager's responsibility

C. Delete entry 3 because it is the Project Manager's responsibility to implement the Quality Management Strategy

D. Move entry 3 to the Roles and responsibilities section because this is a quality responsibility

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Correct Answer: D

Question #38

Without a Risk Register how can project risks, the progress of risk actions taken to date and the current status of residual risks be measured?

A. he Daily Log was correctly used to monitor risks during the Starting up a Project process

B. t was not appropriate to use the Daily Log to capture all risks and issues during the Starting up a Project process

C. n a simple project, the Project Initiation Documentation (PID) should contain a register for recording risk information and monitoring project risks throughout the delivery stages

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Correct Answer: A

Question #39

During stage 3, the operational staff that handle course bookings asked for the project scope to be increased for an online booking function. The additional product has been as it will enable them to process bookings more quickly and accurately. Is this an appropriate application of the“focus on products” principle, and why?

A. es, because the goal is to seek opportunities to implement improvements after the life of the project

B. es, because the project needs to fulfill stakeholder expectations by delivering the products required

C. o, because there needs to be an understanding of the products from the start of the project

D. o, because existing product descriptions provide a means to estimate effort to planning

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Correct Answer: B

Question #40

During a work package the Team manager needs to keep the project manager informed, which management product is used for this?

A. ighlight report

B. heckpoint Report

C. ssue Report

D. nd Stage Report

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Correct Answer: B

Question #41

Which of the following risk responses can be used for either an opportunity or a threat?

A. educe

B. hare

C. eject

D. nhance

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Correct Answer: B

Question #42

There are two time driven controls in PRINCE2, which are they?

A. ighlight and End Stage Reports

B. ighlight and Checkpoint Reports

C. heckpoint and End Project Reports

D. ighlight and Lessons Reports

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Correct Answer: B

Question #43

HOTSPOT (Drag and Drop is not supported)Column 1 is a list of actions that occur during the Controlling a Stage process. For each action in Column 1, select from Column 2 the PRINCE2 theme that is being applied. Each selection from Column 2 can be used once, more than once or not at all.Drop down the answer from column 1 to column 2.Hot Area:

A. here can be no time tolerances for any of the stages

B. ll of the project level time tolerance can be allocated to stage 2

C. he Stage Plan for stage 2 could create some additional project time tolerance by allowing no time tolerance in Team Plans

D. dditional time tolerance for the project could be found by adding extra resources without affecting other tolerances

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Correct Answer: A

Question #44

The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.Which 2 statements should be recorded under the Roles and responsibilities heading?

A. ee Explanation section for answer

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Correct Answer: BD

Question #45

Who is responsible for the initial creation of the Configuration Item records?

A. roject Manager

B. eam Manager

C. roject Assurance

D. roject Support

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Correct Answer: D

Question #46

Scenario -Additional Information -Product Description -

A. Obtain agreement from the Director of Facilities Division to add these into the glossary of terms within the remaining +2 days tolerance

B. Raise an issue (off-specification)

C. Raise an issue (request for change)

D. No action required

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Correct Answer: A

Question #47

The Work Package has been in progress for four weeks and has four weeks remaining. The Information Technology Team Manager is concerned that he has no idea what the service provider is doing about preparing to accept the transfer of Information Technology equipment and staff. He is uncertain about what should be happening.Which 2 initial actions should the Team Manager take in response to this concern?

A. ailor to suit the project environment

B. ocus on products

C. anage by stages

D. ontinued business justification

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Correct Answer: DE

Question #48

Which statement is an appropriate entry for the project approach heading within the Project Brief?

A. he initial estimates from the feasibility study will be verified during the initiation stage

B. FH must better manage suppliers' performance

C. he Information Technology Division and the Facilities Division will be outsourced to a single service provider

D. he Project Manager will be responsible for ensuring that the agreed project approach remains an appropriate choice

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Correct Answer: C

Question #49

Which of the following is not a factor to consider when determining the length of a stage?

A. he amount of resources available h the short term

B. ow far ahead you can sensibly plan n detail

C. he technical stages within the project

D. he amount of risk associated with the project

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Correct Answer: A

Question #50

Which product should show that the project has been closed prematurely and has not achieved the objectives defined in the Project Initiation Documentation (PID)?

A. enefits Review Plan

B. nd Project Report

C. xception Report

D. roject closure notification

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Correct Answer: B

Question #51

DRAG DROP (Drag and Drop is not supported)CHANGEA request has been received from a user to add the function to pay by credit card to the „amended course booking procedures‟ for the „e- learning course‟. The user has suggested that sales of the course will be reduced if this change is not implemented. Here are three actions relating to this request for change.Which role (A-E) should carry out each action?Choose only one role for each action. Each role can be used once, more than once, or not at all.Select an

A. ee Explanation section for answer

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Correct Answer: A

Question #52

A construction company that is one of ABC Company’s key clients has agreed to provide a member of the staff to review and comment on the “e-learning course”.Which stakeholder interest should the member of staff represent, and why?

A. upplier, because this stakeholder provides the expertise required by the project

B. upplier, because this stakeholder is an external supplier

C. ser, because this stakeholder may train its staff using the „e-learning course‟

D. ser, because this stakeholder ensures that the project provides value for money

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Correct Answer: D

Question #53

The project board has asked for highlight reports every six weeks during stage 3. As a result, the project manager has asked each team manager for checkpoint reports every six weeks, in order to collate these into the highlight report. The team manager for the “marketed courses” is new to team management.Is this an appropriate action as part of the “controlling a stage” process, and why?

A. es, because the project board will need to be updated with the progress of every team

B. es, because checkpoint reports are a time-driven control providing progress information

C. o, because the frequency of reporting should reflect the level of control required for the work package

D. o, because the project board should decide on the frequency and content of progress reporting

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Correct Answer: B

Question #54

The executive identified that there would be a benefit to the construction companies as their working time lost due to accidents would be reduced. This was included as a benefit to ABC Company in the business case for the Health and Safety Training Project. Is this appropriate, and why?

A. es, because the benefits to the customer are an essential part of business justification for a project

B. es, because both tangible and intangible benefits should be included in the business case

C. o, because ABC Company will not achieve their benefits if construction companies do not book the courses

D. o, because it is the customer’s benefits that should be used to justify the project business case

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Correct Answer: A

Question #55

The delivery of the pilot courses has been split into two separate products: „planned pilot courses‟ and „delivered pilot courses‟. „Planned pilot courses‟ will be produced during stage 3, and the „delivered pilot courses‟ will take place during stage 4. This will allow the project board to approve the plan for the pilot courses before the resources are committed to delivering the pilot courses. Why is this an appropriate application of the plans theme to control the project?

A. ecause a PRINCE2 project should focus on the quality of the products being delivered

B. ecause the pilot courses have been broken down into two separate products

C. ecause the project board should ensure that lessons from one stage are applied to the next stage

D. ecause the delivery steps to create the pilot courses have been aligned to the management stages

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Correct Answer: D

Question #56

Scenario -A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers?€? performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered:?— Do nothing.?— Re-engineer selected business functions.?— O

A. The lack of up-to-date technology in MFH means a re-engineering of existing services will not necessarily deliver the performance improvements required

B. Providing re-engineered services in-house will remove the need to transfer staff to a service provider

C. The Ministry of Food Hygiene (MFH) needs to deal with the increasing pressure to cut costs and better manage supplier's performance

D. Relocating staff to the selected service provider's premises will mean that no property transfer is required

E. The inadequate controls, outdated standards and outdated technology must be addressed

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Correct Answer: CD

Question #57

DRAG DROP (Drag and Drop is not supported)CHANGEA request has been received from a user to add the function to pay by credit card to the „amended course booking procedures‟ for the „e- learning course‟. The user has suggested that sales of the course will be reduced if this change is not implemented. Here are three actions relating to this request for change.Which role (A-E) should carry out each action?Choose only one role for each action. Each role can be used once, more than once, or not at all.Select an

A. ee Explanation section for answer

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Correct Answer: A

Question #58

An external consultant has signed a contract and agreed a work package to accredit the trainers. The Purchasing Manager will monitor the contract, which states the requirement to organize the accreditation with the Training Delivery Manager. The Training Delivery Manager has tried to contact the consultant but there has been no response. The project manager believes there is a risk that the consultant is prioritizing other clients‟ work. The Purchasing Manager has been assigned as the risk owner. Is this an

A. es, because the Purchasing Manager is monitoring the contract and therefore best suited to controlling the risk

B. es, because the Purchasing Manager should have identified the risk when the work package was agreed

C. o, because the team manager should be the risk owner to risks concerning the delivery of a work package

D. o, because the risk was transferred to the Training Delivery Manager when the work package was authorized

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Correct Answer: A

Question #59

The Manage by Exception principle sets tolerances for six areas of the project, Time. Cost and Quality are three of them, what are the other three?

A. cope, People & Resources, Benefit

B. cope, Risk, Product

C. isk, Benefit, Product

D. cope, Risk, Benefit

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Correct Answer: D

Question #60

During stage 4, a work package was authorized for the „delivered pilot courses‟ to be completed by the end of week 2. The „finalized materials‟ work package will start in week 3. Both work packages have zero tolerances, and finalizing the materials is dependent on feedback from the pilot courses. During week 1, there were some problems with the pilot courses, so at the start of week 2 the team manager rescheduled the courses to week 3, and reported this in the weekly checkpoint report as the end of week 2.S

A. es, because the work package to deliver the pilot courses was forecast to exceed its time tolerance

B. es, because a team manager should not change the scheduled order of a work package

C. o, because the checkpoint report for week 1 should include information on any issues that occurred

D. o, because the feedback from the rescheduled courses can be used in week 4 to finalize the materials

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Correct Answer: C

Question #61

Which project controls should be established for the Outsourcing project?

A. ighlight Reports to the Project Manager; Exception Reports to the Project Board when project tolerances are forecast to be exceeded

B. ighlight Reports to the Project Board; Exception Reports to corporate management when stage tolerances are forecast to be exceeded

C. ighlight Reports to the Project Board; Exception Reports to the Project Board when stage or project tolerances are forecast to be exceeded

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Correct Answer: C

Question #62

Which statement is an appropriate entry for the Initiation Stage Plan?

A. he Daily Log has been updated with the new risks which were identified while preparing the Initiation Stage Plan

B. he plan is based on the external outsourcing consultants being available at the start of the initiation stage

C. he initial project cost estimate of £2

D. he project management team will consist of representatives from the IT and Facilities Divisions

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Correct Answer: B

Question #63

HOTSPOT (Drag and Drop is not supported)The Calendar project was delivered as originally planned, and Is now preparing for planned closure.Lines 1 to 6 in the table below consist of an assertion statement and a reason statement. For each line identify the appropriate option, from options A to E, that applies. Each option can be used once, more than once or not at all.Hot Area:

A. ee Explanation section for answer

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Correct Answer: A

Question #64

Having created the Issue Report and analyzed the impact of removing the Facilities Division from the scope of the Outsourcing project, the proposed option exceeds tolerance. \Nhat is the next action the Project Manager should consider?

A. reate an Exception Report to inform the Project Board of the situation and the available options

B. pdate the associated Configuration Item Records with details of the Issue Report that caused the change

C. mend the Stage Plan for stage 3: remove all products related to the Facilities Division and add the activities required to deliver the new Government initiative

D. reate an Exception Plan to change all of the project's products to reflect the exclusion of services provided by the Facilities Division

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Correct Answer: A

Question #65

Which of the following is NOT a trigger for the project manager to authorize a work package?

A. tage Authorization

B. orrective Action

C. xception plan approved

D. eporting highlights

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Correct Answer: D

Question #66

ABC Company has decided to include the Health and Safety Training Project in a programme to support their strategy to deliver globally. The programme team has provided the detailed business justification and, as a result, the project board has decided that the business case will not need refining further during the „initiating a project‟ process.Is this an appropriate action for the project board, and why?

A. es, because the project board are able to use the business case provided by the programme

B. es, because when the project is part of a programme, the programme team provides the business case

C. o, because the programme team cannot constrain the project manager’s choices

D. o, because each project in the programme will need a revised business case

View answer

Correct Answer: A

Question #67

According to PRINCE2, which statement about appointing the MFH Quality Manager to administer the configuration management procedure is correct?

A. he MFH Quality Manager should administer the configuration management procedure on this project because this task should always be assigned to corporate or programme management

B. he MFH Quality Manager should only administer the configuration management procedure on one project at a time

C. he MFH Quality Manager would be suitable to perform this task because he is the author of the document control process and is likely to have the knowledge required for this role

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Correct Answer: C

Question #68

There is no Project Brief. How can there be a common understanding of the desired outcomes for the prepared calendar pack?

A. he simple Project Initiation Documentation contains the Quality Management Strategy

B. he Project Brief should have been produced and approved before the project progressed into the initiation stage

C. he simple Project Initiation Documentation contains the project definition

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Correct Answer: C

Question #69

Project Scenario ?€" Health and Safety Training Project:ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites. The project will deliver ?€capability to provide health and safety training?€, including the materials needed for classroom-based training and e-learning. The expected

A. ABC Company?€?s board of directors including the Chief Executive Officer

B. The Business Development Director who is the executive

C. The Operations Director who is the senior user

D. The team manager for the 'delivered pilot courses' work package

View answer

Correct Answer: A

Question #70

What will be the impact on the benefits?

A. educed savings, now £10m over 10 years

B. ncreased savings of £5m over 10 years from the new initiative to centralize the services provided by the Facilities Division

C. n additional cost of £1

D. utsourcing project cost reduced by 50%

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Correct Answer: A

Question #71

The external team manager for the „e-learning course‟ has reviewed the quality register to ensure all quality activities have been completed. The „e- learning course‟ has been approved and accreditation has been achieved. As a result, the team manager updated the work package to notify the project manager that it is complete, and updated the team plan.Is this appropriate, and why?

A. es, because the project manager needs to receive confirmation that work has been completed and approved

B. es, because a team plan to gain accreditation of the „e-learning course‟ is required to be part of the work package

C. o, because it is the configuration item record of the relevant product description that is updated, not the work package

D. o, because the work package should be checked to confirm the reporting arrangements of the „e-learning course‟

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Correct Answer: A

Question #72

During which process would the stage tolerances be set?

A. ontrolling a Stage

B. nitiating a Project

C. anaging a Stage Boundary

D. irecting a Project

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Correct Answer: D

Question #73

While preparing the Quality Management Strategy, the Project Manager noticed that the corporate quality management system does not specifically cover project management.Which option provides an appropriate way for the Project Manager proceed?

A. ecord the development of a corporate quality management system for project management as a prerequisite of the Project Plan

B. roceed with the project without a Quality Management Strategy and adopt the selected service provider's standards in stage 4

C. eek relevant organizational standards, then facilitate a workshop to discuss the Quality Management Strategy with Project Assurance

View answer

Correct Answer: C

Question #74

Which of the following activities is the Executive responsible for?

A. nsure the desired outcome of the project is specified

B. esponsible for the benefits review plan

C. ssess and update the Business Case at the end of each stage

D. esponsible for the Benefits Review Plan post project

View answer

Correct Answer: B

Question #75

DRAG DROP (Drag and Drop is not supported)The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.Using the Project Scenario answer the following question. The Plan for stage 3 has

A. ee Explanation section for answer

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Correct Answer: A

Question #76

ABC Company has a standard course development model with four defined stages that the company manages using PRINCE2. The project manager for the Health and Safety Training Project has recommended the stage 2 of the standard model be split into two separate stages. As a result, there will now be five management stages in the project.Is this an appropriate application of the “tailor to suit the project” principle, and why?

A. es, because the project manager can adapt or combine PRINCE2 process to suit the project

B. es, because the standard course development structure should be tailored to suit the project

C. o, because a simple project should have no more than two management stages

D. o, because the standard course development structure should be applied to the project

View answer

Correct Answer: B

Question #77

Who is responsible for appointing the Project Manager?

A. orporate or Programme Management

B. he Project Board

C. he Executive

D. roject Assurance

View answer

Correct Answer: C

Question #78

No Benefits Review Plan has been developed. Where should the schedule of benefit reviews be recorded?

A. s deliverables of the project, all benefit reviews should be scheduled and documented in the Project Plan during initiation

B. mall projects do not require a schedule of benefit reviews as only one review is required towards the end of the project and this should be documented within the Business Case

C. enefit reviews should be planned and recorded in the simple PID

View answer

Correct Answer: C

Question #79

DRAG DROP (Drag and Drop is not supported)CONTROLLING A STAGEHere are three activities that take place during the „controlling a stage‟ process. Which role (A-F) should carry out each activity? Choose only one role for each action. Each role can be used once, more than once, or not at all.Select and Place:

A. ee Explanation section for answer

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Correct Answer: A

Question #80

During stage 4, a work package was authorized for the „delivered pilot courses‟ to be completed by the end of week 2. The „finalized materials‟ work package will start in week 3. Both work packages have zero tolerances, and finalizing the materials is dependent on feedback from the pilot courses. During week 1, there were some problems with the pilot courses, so at the start of week 2 the team manager rescheduled the courses to week 3, and reported this in the weekly checkpoint report as the end of week 2.S

A. es, because the work package to deliver the pilot courses was forecast to exceed its time tolerance

B. es, because a team manager should not change the scheduled order of a work package

C. o, because the checkpoint report for week 1 should include information on any issues that occurred

D. o, because the feedback from the rescheduled courses can be used in week 4 to finalize the materials

View answer

Correct Answer: C

Question #81

During stage 2, an early review of the photo design ideas from the Marketing department has highlighted the need for engineering machinery to be operating in the background during the photo sessions. This requires a change to the baselined Product Description for the photos. What action should the Project Manager take?

A. og the change in the Issue Register as a request for change

B. aise an Exception Report to the Project Board

C. evised the Product Description for the photos and issue it to the Engineering Manager to ensure that the machinery will be operating during the photo sessions

D. nclude this requirement on the next Checkpoint Report to the photographer

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Correct Answer: A

Question #82

Which management product do the Project Board use to decide whether to authorize initiation?

A. roject Brief

B. usiness Case

C. roject Initiation Documentation

D. roject Product Description

View answer

Correct Answer: A

Question #83

The Health and Safety Training Project is closing as planned. According to the contract terms, suppliers must submit all invoices within one week of project closure. The project manager will issue a project closure notification informing all suppliers of this invoicing deadline as part of the “recommended project closure” activity. Is this appropriate, and why?

A. es, because the project board should approve the project closure notification drafted by the project manager

B. es, because a project closure notification should be sent to suppliers as part of the „closing project‟ process

C. o, because the project board should issue a project closure notification as part of the „directing a project‟ process

D. o, because the project manager should notify stakeholders using the approved project closure notification

View answer

Correct Answer: B

Question #84

The project is at the end of stage 4. The project manager has changed the benefits management approach. It now includes all the activities necessary to measure the increased revenue. Who should approve this update?

A. orporate management

B. roject board

C. roject assurance

D. roject manager

View answer

Correct Answer: B

Question #85

The Manage by Exception principle sets tolerances for six areas of the project, Time. Cost and Quality are three of them, what are the other three?

A. cope, People & Resources, Benefit

B. cope, Risk, Product

C. isk, Benefit, Product

D. cope, Risk, Benefit

View answer

Correct Answer: D

Question #86

DRAG DROP (Drag and Drop is not supported)QUALITYTeams have been set up to develop different parts of the “classroom-based training materials”.Here are three activities related to managing quality. Which role (A-F) should carry them out?Choose only one for each activity. Each role can be used once, more than once, or not at all.Select and Place:

A. ee Explanation section for answer

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Correct Answer: A

Question #87

As the project approaches the end of stage 2, the Project Manager has requested a Product Status Account to ensure that all products are at their expected point of development. Although the list of customers has been quality reviewed, it has not been baselined because the Marketing department have not provided all of the prospective customers' details. What initial action should the Project Manager take?

A. elay producing the End Stage Report until the list of customers has been baselined

B. aise an Exception Report to the Project Board to highlight the issue

C. heck the target sign-off date for the list of customers

D. pdate the product status to baselined and obtain a commitment from the Marketing department to finish this work within the next few days

View answer

Correct Answer: C

Question #88

MANAGING A STAGE BOUNDARYThe ABC Company trainers have been accredited and the course booking procedures have been amended. The „managing a stage boundary‟ process is taking place at the end of stage 3.Which activity should occur during the „update the business case‟ activity?

A. pdate the overall plan with the time and cost taken to develop the „e-learning course‟ and „amended course booking procedures‟

B. reak the „planned pilot courses‟ down into component products in order to identify the work required to deliver them

C. eview whether the possible sales of the training course to external companies are likely to cover the project costs

D. eview whether a new team manager should be appointed to lead the delivery of the pilot courses during stage 4

View answer

Correct Answer: A

Question #89

Project Scenario ?€" Health and Safety Training Project:ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites. The project will deliver ?€capability to provide health and safety training?€, including the materials needed for classroom-based training and e-learning. The expected

A. Yes, because shorter stages bring greater project board control to reduce risk

B. Yes, because delivery steps and management stages can occur at different times

C. No, because management stages should be sequential to allow commitment of resources

D. No, because delivery steps and management stages need to be aligned

View answer

Correct Answer: A

Question #90

Scenario -Additional Information -Product Description -

A. Obtain agreement from the Director of Facilities Division to redesign the service level agreement within the remaining +2 days tolerance

B. Raise an issue (off-specification)

C. Accept this error as a concession

D. No action required

View answer

Correct Answer: D

Question #91

The project is in stage 2. The project manager is reviewing stage status and has collected the checkpoint reports from the team managers. These show that the products are being completed on schedule. However, project support has raised issues that quality reviews have not been completed as agreed. The project manager reports in the highlight report that the stage is progressing well. Is this appropriate, and why?

A. es, because the highlight report is a summary of the information in the checkpoint reports

B. es, because the highlight report is used to provide the project board with stage and project progress

C. o, because the project manager should have recorded the cause of the delay to the quality reviews in the lessons log

D. o, because the issues raised by project support are a cause for concern and should be reflected in the highlight report

View answer

Correct Answer: D

Question #92

Which of the following reports does not contain any information on risk?

A. ssue Report

B. ighlight report

C. essons Report

D. nd Stage Report

View answer

Correct Answer: A

Question #93

Which principle is supported by the activity Evaluate the Project?

A. ontinued Business Justification

B. efined roles and responsibilities

C. earn from experience

D. anage by stages

View answer

Correct Answer: C

Question #94

HOTSPOT (Drag and Drop is not supported)Column 1 is a list of entries from the Daily Log that occurred during stage 4 in the Controlling a Stage process. For each entry in Column 1, select the first management product from Column 2 that should have been updated, or created, as a result of the entry. Each selection from Column 2 can be used once, more than once or not at all.Drop down the right answer from column 1 to column 2.Hot Area:

A. ee Explanation section for answer

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Correct Answer: A

Question #95

While planning the initiation stage, the Project Manager reviewed some threats that had been recorded in the Daily Log. Which threat should have been assessed for possible risk responses to be included in the Initiation Stage Plan?

A. FH has no experience in outsourcing and this may affect understanding of what is required, resulting in inadequate plans and strategies

B. he Project Brief is a complex document and may not be approved by the Executive

C. here is a shortage of service providers so there is a possibility that no suitable service providers respond to the request for proposals

View answer

Correct Answer: C

Question #96

DRAG DROP (Drag and Drop is not supported)The project is in stage 2. The project manager has heard that a competitor may launch a similar e-learning course much sooner than ABC Company. There is a threat that the earlier launch of a competitor’s course may reduce the profitability of ABC Company training courses.Here are three responses to this risk. Which risk response type (A-F) are they?Choose only one response type for each risk response. Each response type can be used once, more than once, or not at al

A. ee Explanation section for answer

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Correct Answer: A

Question #97

According to PRINCE2, which statement about appointing the MFH Quality Manager to administer the configuration management procedure is correct?

A. he MFH Quality Manager should administer the configuration management procedure on this project because this task should always be assigned to corporate or programme management

B. he MFH Quality Manager should only administer the configuration management procedure on one project at a time

C. he MFH Quality Manager would be suitable to perform this task because he is the author of the document control process and is likely to have the knowledge required for this role

View answer

Correct Answer: C

Question #98

There is no project schedule in the Project Initiation Documentation. How can project progress be tracked without a schedule to track against?

A. his is an error as a Gantt chart or some form of time line, where actuals will be recorded and tracked against the planned schedule of delivery, is mandatory

B. rogress can be recorded and tracked using the product checklist, with the planned and actual quality management activities captured in the Daily Log

C. ith a clear end date of 30 November, and a small number of Work Packages, the Project Board should track project progress using individual Team Plans

View answer

Correct Answer: B

Question #99

During stage 3, project costs are increasing but there will still be a positive return on investment, as documented in the business case. However, corporate management has recently revised its targets for return on investment and has decided to stop the project as it will not meet the new targets.Is this an appropriate application of the „continued business justification‟ principle?

A. es, because changes in corporate strategy may impact a project’s justification

B. es, because a change in a project’s justification should trigger premature closure

C. o, because the project business case still justifies a project

D. o, because changes in corporate strategy should not impact a project once authorized

View answer

Correct Answer: C

Question #100

According to PRINCE2, which statement about the Configuration Management Strategy for the Outsourcing project is correct?

A. very project needs a Configuration Management Strategy, even if the organization has existing configuration management standards, because every project has different circumstances

B. separate Configuration Management Strategy will be required for each of the suppliers within this project because each will have a different way of managing and storing products

C. Configuration Management Strategy is unnecessary for this project because the MFH document control process is documented

View answer

Correct Answer: A

Question #101

ABC Company has a number of projects in progress. The executive of the Health and Safety Training Project is also a member of the project board for two other projects and is very busy. As a result, during this initiation stage, the executive has appointed another person to carry out both their business assurance and the role of change authority for minor and medium severity issues. Is this appropriate, and why?

A. es, because people with delegated project assurance roles may act as the change authority

B. es, because projects that are likely to have many changes should delegate the change authority

C. o, because the decision to have a change authority should be made before the project is authorized

D. o, because the project manager identifies the level of tailoring that is relevant for the project

View answer

Correct Answer: A

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