Prince2 Practitioner Practice Questions, Sample Questions

Question #1

Which principle is supported by the activity Evaluate the Project?

A. Continued Business Justification

B. Defined roles and responsibilities

C. Learn from experience

D. Manage by stages

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Correct Answer: C

Question #2

There is no project schedule in the Project Initiation Documentation. How can project progress be tracked without a schedule to track against?

A. This is an error as a Gantt chart or some form of time line, where actuals will be recorded and tracked against the planned schedule of delivery, is mandatory

B. Progress can be recorded and tracked using the product checklist, with the planned and actual quality management activities captured in the Daily Log

C. With a clear end date of 30 November, and a small number of Work Packages, the Project Board should track project progress using individual Team Plans

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Correct Answer: B

Question #3

During stage 4, a work package was authorized for the `delivered pilot courses' to be completed by the end of week 2. The `finalized materials' work package will start in week 3. Both work packages have zero tolerances, and finalizing the materials is dependent on feedback from the pilot courses. During week 1, there were some problems with the pilot courses, so at the start of week 2 the team manager rescheduled the courses to week 3, and reported this in the weekly checkpoint report as the end of week 2.

A. Yes, because the work package to deliver the pilot courses was forecast to exceed its time tolerance

B. Yes, because a team manager should not change the scheduled order of a work package

C. No, because the checkpoint report for week 1 should include information on any issues that occurred

D. No, because the feedback from the rescheduled courses can be used in week 4 to finalize the materials

View answer

Correct Answer: C

Question #4

Which 2 statements explain why the Sales Manager should be appointed as User Assurance for this project?

A. He joined the company last year with huge enthusiasm and is keen to increase sales

B. He can provide an evaluation of the potential impact the calendar will have on sales

C. He is able to advise on suitable stakeholder engagement of current and prospective customers

D. He would like to move into the Marketing department in the future and sees this as an opportunity to work closely with the Marketing Director

E. He can resolve any conflict in requirements between the Sales department and the Marketing department

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Correct Answer: BC

Question #5

MANAGING A STAGE BOUNDARY The project is approaching the end of stage 3 and the pilot courses have been planned. The project manager is now undertaking the 'managing a stage boundary' process. Which action should the project manager undertake as part of the 'update the business case' activity?

A. Identify the dependencies between the activities required to run the 'delivered pilot courses' during stage 4

B. Revise the overall plan and resources to complete the project, based on actuals from the stage 3 plan

C. Review the performance of the external suppliers who worked on delivery of the 'e-learning course' during stage 3

D. Re-plan when the number of learners using the pilot course, and their increased knowledge, will be measured during stage 4

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Correct Answer: A

Question #6

Towards the end of stage 2, the stage 3 plan is being prepared. This includes the work required to promote the new courses to other training companies. In addition to the current ways of marketing the courses, the Sales Director wants to advertise in trade magazines. The likely costs involved and the opportunities it may bring have been identified. As part of the `update the project plan' activity, what should the project manager be responsible for?

A. Creating time and cost tolerances for the delivery of the magazine advertisements

B. Creating the product description, with detailed quality criteria, for the magazine advertisements

C. Recording the effect of implementing the magazine advertisements on the overall time and cost of the project

D. Recording changes to ABC Company risk appetite as a result of using the magazine advertisements

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Correct Answer: A

Question #7

The project is part of a program to develop more training courses that respond to new legislation. The project manager has requested that project support be made available from the program. As a result, the executive has confirmed that this will be carried out by the program office. Is this appropriate, and why?

A. Yes, because the program office should provide support to projects, if requested

B. Yes, because the project support role is not optional and must be provided

C. No, because the project manager should take on project support responsibilities

D. No, because program and project team structures need to be separate

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Correct Answer: A

Question #8

The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project. Which 2 statements should be recorded under the Risk tolerance heading?

A. Corporate management's threshold level of risk exposure is any combination of high and very high impact and probability

B. The Project Board's threshold level of risk exposure is any combination of medium, high and very high impact, with high and very high probability

C. The Project Manager's threshold level of risk exposure is low impact and probability

D. The cost of all fallback plans must be contained within the project's tolerance

E. The risk budget will have a tolerance of +/~ 10%

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Correct Answer: BD

Question #9

Use the `Additional Information' in the Scenario Booklet to answer this question. The Operations Director is the executive for the project and has proposed that a senior course developer be appointed as project manager. The course developer works in the Training Development Manager's team and has a good understanding of the standard course development model. The course developer was a team manager on a previous project for which the Operations Director was the executive. Is this proposed appointment appropr

A. Yes, because the course developer is responsible for ensuring that trainers deliver courses to the required standard

B. Yes, because the course developer is likely to have the project management and specialist knowledge required

C. No, because the course developer's team reports to the Business Development Director, not the Operations Director

D. No, because there is a conflict of interest as the Training Development Manager is responsible for gaining accreditation

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Correct Answer: A

Question #10

Which 2 alternative actions apply to the proposed Senior Supplier for this project?

A. Retain because she is responsible for the design of the future Information Technology organization and working practices

B. Add 'Director of Facilities' because he is responsible for the design of the future organization, processes, systems and operation models for Facilities

C. Add 'Hardware Manager' because he provides computer hardware to all business functions and will be impacted by the outcome

D. Remove because she only represents the Information Technology Division

E. Replace with 'Director of Facilities' because he supports the initiative and has many ideas about how to improve the service

View answer

Correct Answer: AB

Question #11

What additional risk will this place on the project?

A. None because risks associated with the centralization and rationalization of the Facilities Division will be managed by another project

B. These changes will delay stage 3 by three weeks

C. There is only ?0k left in the project change budget

D. The reduced value of the contracted services required by the Outsourcing project may result in an insufficient number of proposals being received

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Correct Answer: A

Question #12

Which 2 alternative actions apply to the proposed supplier assurance for this project?

A. Retain because he has a professional facilities qualification and so is in a position to specify the needs of his division

B. Retain because he will be able to advise on many of the products that will enable outsourcing to happen, such as the 10-year outsourcing service contract

C. Retain because he is well-regarded within the Ministry because of the efficiencies, superb service and savings he has achieved in the Facilities Division

D. Add 'Outcome Account Manager' because he will advise on potential changes and their impact on the integrity of the project's products

E. Remove because he is involved with the project and is therefore NOT independent

View answer

Correct Answer: BD

Question #13

A change authority has been appointed for the project. During the development of the 'classroom-based training material', a large number of changes were proposed to the design of the 'e-learning course'. Therefore, the change authority has decided to use the Moscow technique to prioritize changes based on the impact they will have on completing each stage on time. Is this an appropriate application of the Moscow technique, and why?

A. Yes, because it should be used to prioritize change based on the estimated impact on time

B. Yes, because it is a prioritization technique that should be used to prioritize a product's quality criteria

C. No, because it should define scope tolerances, supporting the management by exception principle

D. No, because it should be used to prioritize change based on the project's business justification

View answer

Correct Answer: A

Question #14

Which 2 alternative actions apply to the proposed business assurance for this project?

A. Remove because he will be impacted by the project and therefore represents a user

B. Replace with 'Project Manager' because this is a simple project that does not require additional business assurance

C. Add Outcome Consultants' because they carried out the feasibility study

D. Add 'Director of Finance Division' because she is responsible for checking that any supplier and contractor payments are authorized

E. Retain because he is familiar with the Ministry of Food Hygiene business strategy, the business level risk assessment and the Business Case standards

View answer

Correct Answer: DE

Question #15

There is no Project Brief. How can there be a common understanding of the desired outcomes for the prepared calendar pack?

A. The simple Project Initiation Documentation contains the Quality Management Strategy

B. The Project Brief should have been produced and approved before the project progressed into the initiation stage

C. The simple Project Initiation Documentation contains the project definition

View answer

Correct Answer: C

Question #16

The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project. Which 2 statements should be recorded under the Timing of risk management activities heading?

A. During stage 4, the selected service provider will manage any risks to their Business Case and report these to the Project Manager on a weekly basis

B. The Project Board should hold monthly meetings to review project progress

C. When closing a project, the follow-on action recommendations should be updated with any risks relating to the realization of benefits after the outsourced services go live

D. Any new risks identified during product development should be reported to the Project Manager by the Team Manager when delivering the completed Work Package

E. When authorizing a stage, the Project Board will check that the exposure to risk is still acceptable

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Correct Answer: BE

Question #17

Which 2 statements apply to the Derivation section?

A. Move entry 9 to Composition because this is within the scope of the project

B. Delete entry 10 because this is NOT a source product for this project

C. Delete entry 11 as this is already correctly shown under Development Skills required

D. Move entry 12 to Composition, because this is within the scope of this project

E. Add 'Professional photographer'

View answer

Correct Answer: CD

Question #18

ABC Company uses a standard development model to develop courses and uses PRINCE2 to manage these projects. The objectives from the Health and Safety Training Project have been documented in the business plan of ABC Company. This business plan has triggered this project. As a result, to save time, the executive has decided to simplify the `starting up a project' process. The project mandate will be adapted and becomes the project brief. Is this appropriate, and why?

A. Yes, because the business outcomes are clear, the project brief can be a sample statement elaborating the mandate

B. Yes, because the executive can initiate the project based on the project mandate by passing the `starting up a project' process

C. No, because the project brief should be a statement which includes a fuller description of the project

D. No, because capturing lessons from previous projects identify lessons to be applied to this project

View answer

Correct Answer: C

Question #19

This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information. Which statement applies to the Stakeholder analysis: Interested parties section?

A. Add 'Internal Creative Team'

B. Delete entry 11 because the photographer is internal to the project management team

C. Delete entry 12 because the printing of the calendars is outside of the scope

View answer

Correct Answer: A

Question #20

The 'capability to provide health and safety training' has been delivered. During the 'closing a project' process, the marketing department sent an e-mail to all key customers reminding them of the deadline to comply with the new government legislation, with an aim to build relationships with their customers. Which theme is being applied?

A. Risk

B. Organization

C. Plans

D. Change

View answer

Correct Answer: B

Question #21

The `classroom-based training materials' will be used as the basis for developing the `e-learning course'. As a result, the executive wants to ensure that the `classroom-based training materials' are of the required standard. The executive has asked to meet the project manager every day during stage 2 to discuss progress and identify any concerns regarding quality. Is this an appropriate approach to applying the organization theme, and why?

A. Yes, because the executive should be available to provide ad hoc direction to the project manager

B. Yes, because the executive should be the key decision-maker on the project, supported by other project board members

C. No, because the senior user should be responsible for specifying the quality criteria for the training materials

D. No, because the project manager should be given authority to manage the project on a day-to-day basis

View answer

Correct Answer: D

Question #22

A construction company that is one of ABC Company's key clients has agreed to provide a member of the staff to review and comment on the `e-learning course'. Which stakeholder interest should the member of staff represent, and why?

A. Supplier, because this stakeholder provides the expertise required by the project

B. Supplier, because this stakeholder is an external supplier

C. User, because this stakeholder may train its staff using the `e-learning course'

D. User, because this stakeholder ensures that the project provides value for money

View answer

Correct Answer: D

Question #23

The project board has asked user and supplier assurance to review all product descriptions relating to the 'updated corporate quality procedures', prior to authorizing the stage plan for stage 3. Is this appropriate as part of the 'directing a project' process, and why?

A. Yes, because project assurance should assess whether all stakeholders have been identified, if requested by the project board

B. Yes, because project assurance should review the stage 3 plan for viability, if requested by the project board

C. No, because the project manager is responsible for writing product descriptions when creating the stage 3 plan

D. No, because the project board should review new product descriptions before they authorize the stage 3 plan

View answer

Correct Answer: D

Question #24

Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions. The Stage Plan for stage 3 has been produced. The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule ba

A. Amend entry 15 because it should also include the cost of management activities

B. Delete entry 16 because timescales should NOT be shown under the heading of budgets

C. Delete entry 17 because the risk budget should be shown in the Risk Management Strategy

D. Add 'Change budget - ?00'

E. Add 'Cost tolerance - +?k 1-?k

View answer

Correct Answer: AD

Question #25

Which is a correctly defined acceptance criterion for the transferred facilities computer system?

A. Must be subject to regular back-ups

B. Planned periods of shutdowns of the computer system must be kept to a minimum

C. No (zero) loss of system functionality

D. Back-up of data must be kept until the data is no longer needed

View answer

Correct Answer: C

Question #26

Whilst identifying the mailing costs for the calendars the Project Manager was surprised to find the costs could vary considerably depending on the size of the package and the delivery service used. For the purpose of this project, the Project Manager has selected an appropriate service but feels that a corporate standard for postage would have reduced the time and effort invested. It could reduce the company's overheads by up to ?0k per year. How should the Project Manager record this observation within th

A. Produce a project mandate, outlining the potential savings to be achieved by the introduction of a corporate standard

B. Make a note of the observation in the Daily Log to be transferred to a Benefits Review Plan at the end of the project

C. Record the observation in an Exception Report to the Project Board

D. Make an entry in the Lessons Log for future consideration by corporate management

View answer

Correct Answer: D

Question #27

In order for ABC Company to achieve the expected sales of the health and safety training course, the senior user will need to ensure that all staff understand the objectives and target audience for the course. In addition, these sales will need to be added to each individual's sales targets. These activities have been included in the benefits management approach. Is this appropriate, and why?

A. Yes, because how the benefits will be measured needs to be documented

B. Yes, because the actions required to achieve the outcomes need to be documented

C. No, because the expected sales increase should be recorded in the business case

D. No, because actions to deliver the outputs should be recorded in the stage plan

View answer

Correct Answer: A

Question #28

Which 2 alternative actions apply to the proposed user assurance for this project?

A. Retain because they are both very positive about outsourcing the selected business functions

B. Retain because their divisions will be the major users of the outsourced services and they can provide the user perspective on the impact of any proposed changes

C. Remove because neither of these individuals are from the business functions to be outsourced

D. Retain because selecting only one of them may cause unnecessary conflict

E. Retain because they are able to help identify stakeholders and their communication requirements

View answer

Correct Answer: BE

Question #29

Which 2 statements apply to either the Development Interfaces or Operations and maintenance interfaces sections?

A. Delete entry 2 because this interface will be contained in the Communication Management Strategy

B. Delete entry 3 because this interface will be contained in the project control section of the Project Initiation Documentation

C. Amend entry 4 to 'The transferred products relating to the services provided by the Facilities Division'

D. Add 'Project Board, with responsibility for communicating progress to corporate management' to

E. Operations and maintenance Interfaces

F. Add 'Facilities Team Manager, with responsibility for the transfer of services provided by the Facilities Division' to Development Interfaces

View answer

Correct Answer: DF

Question #30

The project's change control approach states that PRINCE2's recommended issue and change control procedure will be used. The senior user has requested that a new set of marketing materials and marketing channels be introduced to support the launch of the training course. The senior user has suggested that this should be managed informally. Where should the project manager record the issue, and why?

A. In the daily log, because a change to a product at the default level can be handled informally

B. In the daily log, because the senior user has advised that this change should be informally

C. In the issue register, because this is a request for change requiring a change to a baseline

D. In the issue register, because issues should be recorded here first, before determining how to manage them

View answer

Correct Answer: D

Question #31

Which statement applies to the Records section?

A. Delete entry 6 because this information should be included in Stage or Team Plans

B. Move entry 6 to the Reporting section because the information should be used to report on quality activities

C. Delete entry 7 because this should be included in the Configuration Management Strategy

D. Delete entry 8 because the results of quality reviews are recorded in the Quality Register

View answer

Correct Answer: C

Question #32

What will be the impact on the benefits?

A. Reduced savings, now ?0m over 10 years

B. Increased savings of ?m over 10 years from the new initiative to centralize the services provided by the Facilities Division

C. An additional cost of ?

D. Outsourcing project cost reduced by 50%

View answer

Correct Answer: A

Question #33

Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions. The Stage Plan for stage 3 has been produced. The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule ba

A. No change to entry 8 because this cannot be confirmed until all of the label designs entries have been received and an assessment made

B. Move entry 8 to External dependencies because the label designs are created outside of the scope of the project

C. Delete entry 9 because the photo session schedule should have been approved as part of stage 2

D. Move entry 9 to External dependencies because the photo session schedule is created by the professional photographer

E. Delete entry 10 because the inclusion of different members from the Engineering team in each photo should be shown in the Product Description for the photos

View answer

Correct Answer: AE

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